Executive Assistant & Communication Coordinator (F/M/X)

Job Description:

Contract: 12-month temporary contract/CDD

Segment: Royal Canin - International Division

Location: Aimargues, 30 minutes from Montpellier

The International Division is a unique & pivotal unit for future development of Royal Canin/Eukanuba and its mission is to accelerate importers business model.

• Previous experience as an executive assistant

• Previous experience in event planning or project management

• Excellent communication skills in English (verbal and written)

• Good organizational and priority setting skills

Leadership support - 40%

• Coordination and organization of physical & virtual team meetings, annual calendar events, the communication tools, support in coordinating agenda in facilitating & minute taking. Particular focus and dedication to S&OP+  flow of data & information sharing (reminders, pre-reads, minutes taking, actions follow up.)

• Organize and set-up the travel arrangements and physical team meetings (national and international).

• Looking after national & international guests coming to Campus for meeting LT members, organizing their agenda with other campus stakeholders.

• Handling purchasing requests for the LT members & ensure smooth and timely invoice processing.

• Collecting responsible person signatures (VP, GM) on key documents & archive (distribution agreements, contracts..)

Internal & External Communication - 40%

• Coordinate with the relevant stakeholders internal & external communications: (Town Halls, Newsletters…)

• IC Power & Engage Associates (Town Halls, Newsletters & Surveys, OGSM, H&W, I&D and Employer Reputation, My Mars & CA Alerts), EC Build & Protect Corporate Reputation (CMT coordination, PR & Media Monitoring, Campus Tour, LinkedIn)

Event Coordination - 20%

• Coordinate the physical events (Importers seminar, Vet Symposium, CA Team meeting, Kick Offs…), support In cost coordination within the meeting budget, coordinate with the relevant stakeholders agenda, speakers, workshops, communication tools, IT support, logistics all with a strong ROI and customer centricity. Customer satisfaction mindset.

• At Mars, we believe in a relationship of mutual trust, dignity and respect between our company and Associates that is more meaningful than the standard employer/employee relationship. 

• As Associates, we can expect to be respected, supported and valued as individuals, to be treated fairly and equitably. 

• The opportunity to learn and develop, taking charge of your own career across Mars. 

• An environment where you are empowered to be proactive and to take initiatives to make a difference. 

• At Mars, we are committed to helping create a safe, healthy, and sustainable world for our partners and the communities in which we operate. 

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Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.