Payroll Coordinator

In 2016, we founded Provi as an innovative ordering solution, aimed to disrupt the 240-billion dollar alcohol industry with a product that would move beyond the constant chaos: the texts, paper stacks, missed phone calls and lost communication that has dominated the purchasing workflow between buyers and distributors for decades.

Today, Provi is better than ever. We’ve created a best-in-class ordering solution that better connects beverage alcohol professionals across 35 states and growing, with more than 750,000 product listings that make up the most expansive and trusted database of U.S. distributor portfolios.

If selected for a position in either Chicago or Austin*, you'll enjoy a hybrid work arrangement, allowing you to spend two days a week working from our office. Additionally, we provide an accommodation process for those who may require full remote work.

*Hybrid positions are only applicable to employees within a 35-mile radius of Provi offices

You will be an integral part of the Accounting team, responsible for overseeing the accurate and timely processing of payroll activities while ensuring compliance with relevant regulations, maintaining precise records, and partnering with HR and Finance to address employee inquiries related to payroll matters. The role requires a meticulous individual with a strong understanding of payroll processes and a commitment to maintaining confidentiality.

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What you will be doing

• Payroll Processing:
• Execute end-to-end payroll processing, including data entry, verification, and reconciliation of employee time and attendance records.
• Ensure accurate calculation of wages, overtime, and deductions.
• Process payroll adjustments, new hires, terminations, and other payroll-related changes.
• Monthly Reporting:
• Prepare month-end accruals and journal entries related to bonuses, commissions, and benefits.
• Perform regular reconciliations for HSA, FSA, 401(k), and other benefits.
• Compliance:
• Stay informed about federal, state, and local payroll regulations to ensure compliance.
• Prepare and submit payroll-related reports, tax filings, and documentation as required.
• Collaborate with HR to ensure accurate employee data and adherence to company policies.
• Record keeping:
• Maintain organized and up-to-date payroll records, pay statements, and other relevant documentation.
• Assist in the development and improvement of payroll processing procedures.
• Employee Inquiries:
• Respond to employee inquiries related to payroll promptly and professionally.
• Collaborate with HR and Finance to address and resolve payroll-related issues and discrepancies.
• Provide clear and understandable explanations to employees regarding payroll matters.
• Systems and Technology:
• Utilize payroll software (ADP) and other systems effectively to ensure accurate and timely processing.

What we are looking for

• High school diploma or equivalent; additional education in finance, accounting, or related field is a plus.
• Proven experience as a payroll administrator or in a similar role.
• Excellent attention to detail, ability to maintain strict confidentiality, expertise in time management, and organizational skills are all mission critical.
• Strong understanding of payroll regulations, tax laws, and compliance requirements.
• Proficient in using payroll software and Microsoft Office applications. Experience with ADP is a plus.
• Communication and interpersonal skills for cross-functional collaboration.

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What you can do at Provi:

Make an impact: Work directly with the management team to help grow the business.

Find your groove and grow: Provi keeps growing and you should too. Expand your skill set, diversify your experience and develop along with us.

Enjoy competitive benefits: Health, Dental, Vision, 401K with match, Commuter Perks, Long/Short Term Disability, Employee Assistance Program, Unlimited PTO and ½ day Fridays in the Summer.

Be a part of something big: Join a dynamic and innovative team that is working to change a major industry.

In compliance with local law, we are disclosing the compensation range for this role above. Employee pay will vary based on factors such as qualifications, experience, skill level, competencies, and work location. Base pay is just one component of the Company's total compensation package for employees. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, the Company provides a variety of benefits to employees, including health insurance coverage, life, and disability insurance, a retirement savings plan, paid holidays, and paid time off (PTO).

Provi is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

If you're a qualified candidate with a disability and you need a reasonable accommodation in order to apply for this position, please contact us at jobs@provi.com.

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